Agenda and Minutes

OCTOBER 24, 2011

MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR
TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 7:00 P.M.

Mayor Wood was present and presided.  Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson.  Others present were Upah, Burk, Harnish, Wilkerson, John Speer, Dave Stoklosa, Gerald & Cheryl Husak, Travis Squires, Jim Roan, and Jeff Filloon.

Moved by Wilson, seconded by Pansegrau to approve agenda as posted.  All Ayes.  Carried

Minutes from the October 10, 2011  meeting were approved as read.

Moved by Mullen seconded by Pansegrau to approve bills from October 11, 2011 through October 24, 2011 in the amount of $46,273.84.  All Ayes. Carried.

Moved by Pansegrau, seconded by Mullen to make the 3rd partial progress payment to Manatt’s in the amount of $16,185.76

Bills for the month of October in the amount of $148,774.31

The following building permits were reviewed by council:   Midwest Sleep 60x70 Steel Storage Building and Don Norton 12x34 Porch.

Travis Squires from Piper Jaffray & Company approached council with a possible advanced refinancing option for the Aquatic Center Bond.  Current average interest rates are 2.2%.  It could take up to 4 weeks to lock in the rate.  The hearing requirements could be done prior to speed up the process.

Jim Roan approached the council with an update for the Wieting Theatre.  The original contract amount was for $1,224,000.00.  The cost of the project, with change orders to date, is at $1,371,163.19 (11% over original estimate).  Total funds received or pledged to date are $1,035,135.00.

Upah presented the council with quotes from Hrabak Lumber for repair of the cemetery building roof and restroom/concession stand roof at the park which were damaged by the storm.  The cemetery roof bid was $2,215.17 for materials & labor.  The concession roof bid was $3,143.86 for materials & labor.  It was suggested to apply a steel roof.  This would not cost much more than the tear off and disposal of the shingle roof.  The insurance claim has already been received.  Moved by Ferris, Seconded by Mullen to apply a steel roof on the cemetery and concession/restroom buildings.  All Ayes.  Carried.  Schneider Fencing Inc. of Marshalltown is also replacing 90’ of chain link fence at the ball park that was damaged by the storm.  The cost of this is $999.54.  The city has also received the insurance claim for this repair.

Moved by Ferris, Seconded by Sokol to approve the 2010/2011 Audit Report prepared by Bowman and Miller.  All Ayes.  Carried.

Harnish reported to council on the trade in value of the 2 police cars.  Thys gave him $800 on the Chevy Impala and $1,000 for the 2000 Buick.  This brings the cost of the new 4x4 pickup down to $26,785.  The $4,000 - $5,000 in extra equipment that would have to be installed in it would be paid for out of forfeiture money.  Moved by Pansegrau, Seconded by Sokol to allow Harnish to purchase a 2011 Chevy Silverado 4x4 pickup from Thys Chevrolet Buick at a price of $26,785.00.  All Ayes.  Carried.

Moved by Ferris, Seconded by Mullen to send Wilkerson to IPERS training in Des Moines on November 10, 2011 and the Budget workshop in Johnston on December 7, 2011.  All Ayes.  Carried.

Taking down the lean to at the old city shop was discussed.  The attorney will work up an ad to be placed in the paper for bidders.  Low bidder must meet insurance requirements and sign a waiver.

Street patches are done.  It is the contractor’s responsibility to do the repair on East Grace Street.

The 2011 Tama County 28E Agreement for Fire & Rescue Services was discussed.  With the new agreement it is possible that Toledo could be called up to provide personnel and equipment to other towns in Tama County where it may not be available or where specialized assistance is needed.  Moved by Wilson, Seconded by Sokol to approve the 2011 Tama County 28E Agreement for Fire & Rescue Services.  All Ayes.  Carried.

The Recreational Trail Committee is working on putting up signs along the Rec Trail and they were concerned about the city’s ordinance regarding horses on rec trails.  The attorney will work on this ordinance.  Moved by Sokol, Seconded by Wilson to allow the Recreational Trail Committee to put up a “Service Road” sign, at their expenses, at the road to the sewer plant.  All Ayes.  Carried.

There have been complaints regarding people excessively speeding down the pool road.  Harnish will have this watched again.

DOT requirements did not allow a bigger walking path along McClellan and the stop signs and dotted lines are required by the DOT.

Upah suggested that the city have the County Engineer put in their contract to have the portions of Hwy 30 and Broadway that were acquired from the DOT included when they get their bids for painting.  The city would then reimburse them.

Moved by Wilson, seconded by Pansegrau to adjourn meeting.  Meeting was adjourned at 8:25 P.M.

Pam Wood, Mayor
ATTEST:
Julie Wilkerson

OCTOBER 10, 2011

MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL FOR
TOLEDO, IOWA, HELD IN COUNCIL CHAMBERS AT 6:30 P.M.

Council went into closed session at 6:30 P.M. for a city employee job performance review.

Council began regular council meeting at 7:00 P.M.

Mayor Wood was present and presided.  Council present were Ferris, Sokol, Mullen, Pansegrau and Wilson.  Others present were Upah, Harnish, Burk, Wilkerson, Rod Kinnison, and Roger Wacha.

Mayor amended the agenda by moving #9 “Bank Signatures” to new business.  Moved by Ferris, seconded by Pansegrau to approve the amended agenda.  All Ayes.  Carried.

Minutes from the September 26, 2011  meeting were approved as read.

Moved by Sokol seconded by Ferris to approve bills from October 1, 2011 through October 10, 2011 in the amount of $49,148.69.  All Ayes. Carried.

Moved by Ferris, Seconded by Wilson to approve Resolution #10102011 to transfer funds to correct accounts and to pay outstanding obligations.  All Ayes.  Carried.

The following building permit was reviewed by council:   Alan Atchison - 26x28 garage.

Moved by Pansegrau, Seconded by Ferris to approve Twin Town’s liquor license renewal.  All Ayes.  Carried.
Moved by Mullen, Seconded by Pansegrau to approve Casey’s liquor license renewal.  All Ayes.  Carried.

Increasing landfill costs and tipping fees was discussed.  Moved by Wilson, Seconded by Ferris to raise residential and business landfill fees on the water bill by .50 per month to help cover the costs.  All Ayes.  Carried.

Burk handed out the new Toledo Ward Precincts map that the state had assigned based on the 2010 census.  This will take effect January 15, 2012.  At this time, the wards will remain the same as they have been.

Union contracts will be coming up.  Burk has already talked with Rik Willits.

The Iowa D.O.T. is considering lowering the speed limit to 35 mph all the way from the north end of US 63 down toward the school south of the new interchange.  There is also the possibility of a special school speed limit within the school boundaries reducing the speed down to 30 or 25 mph when flashing.  The D.O.T. requested the cities input.  After much discussion, Sokol made a motion to suggest to the D.O.T. that the speed limit on Business Hwy 30 north (from old 63&30 interchange to north city limits) be 40 mph and Business Hwy 30 south (from old 63&30 interchange to south city limits) be 35 mph.  Seconded by Mullen.  Ferris, Sokol, and Mullen voted Ayes.  Pansegrau and Wilson voted Nayes.  Motion carried by majority vote.

Harnish presented council with prices for a new vehicle.  Carl’s Chevrolet in Ankeny quoted a 2012 Tahoe for $29,378.  Thys Chevrolet Buick in Toledo quoted a new 2011 Chevy Silverado 4x4 for $28,858.  A cage, lights, graphics, etc.  could cost an additional $2,000.00.  Forfeiture money can be used for these.  Harnish will check with Thys on warranty and trade in and will report back at the next meeting.

Moved by Ferris, Seconded by Mullen to replace and rebuild parts for the water softener at the water plant at a cost of $5,655.00.  All Ayes.  Carried.

Harnish reported that the lighting in the police department building needs to be redone as the ballasts are in need of being replaced.  He will check with Alliant Energy on possible grants or energy saving rebates.  Harnish also reported that the roof is leaking.  He will check with Bernie Waterbeck on the cost of spray foam and also rebates from Alliant.

Moved by Wilson, Seconded by Mullen to provide a city pickup to pick up Christmas decorations from Wayne Manufacturing in Cheriton, IA that the T-T Chamber has purchased.  All Ayes.  Carried.  Duane will also check on finding a trailer.

Carolyn Brownfield is off paid administrative leave as of October 10, 2011.  She will be taking early retirement as of October 31, 2011.  She has 5 weeks vacation left.  Moved by Ferris, Seconded by Wilson to pay her 5 weeks vacation from October 11, 2011 through November 14, 2011 in one lump sum.  All Ayes.  Carried.

Moved by Ferris, Seconded by Sokol to advertise for the City Clerk position.  All Ayes.  Carried.

Moved by Wilson, Seconded by Pansegrau to have a new bank signature card issued with Mayor, Wilkerson, and Sokol being authorized to sign checks.  All Ayes.  Carried.

Roger Wacha was present and inquired about the Reinig farm land.  Moved by Wilson, Seconded by Sokol to issue a new lease with Roger to allow him to fix the waterway and fence at his expense and have him pay the same lease amount as last year for 1 year.  All Ayes.  Carried.

Moved by Wilson, Seconded by Sokol to have the cemetery plot ground be seeded.  All Ayes.  Carried.

Piper Jaffray can refinance the aquatic center bond based on interest rates that exist today.  With current interest rates of around 2.20% this could be a savings of about $60,000.00.  Will ask a representative from Piper Jaffray to speak at the next council meeting.

Moved by Wilson, seconded by Ferris to adjourn meeting.  Meeting was adjourned at 8:10 P.M.

Pam Wood, Mayor
ATTEST:
Julie Wilkerson
Deputy Clerk